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Head of Regional Procurement Hub at Foreign & Commonwealth Office

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jobs in South Africa

Full Job Description

Job Description (Roles and Responsibilities)

Main purpose of job:

Based in Pretoria the job holder will have a critical leadership role across a regional network of UK Government presence. Including Embassy’s, High Commission and other Posts the Head of the Regional Procurement Hub will provide strategic direction for commercial activity within the Africa region, leading a team of procurement / commercial specialists based in Pretoria, Nigeria and Kenya working closely with Commercial teams in the UK and other overseas locations.

The jobholder will be accountable for the overall delivery of commercial services across the regional network by the regional procurement hub, setting, implementing strategy, ensure the team’s compliance to procurement processes and procedures and undertake the leadership and management activities. They will have responsibility for setting priorities and management of risk, seeking and delivering on opportunity areas to drive better value for money whilst aligning to FCDO objectives and UK Government principles for commercial activity.

They will work closely with a wide variety of internal and external stakeholders across multiple geographic locations, who have requirements for commercial activity and support; this will give the successful applicant an excellent overview of the FCDO and insight into the work of different departments across the network.

The role is line managed from the UK by the Head of Procurement Delivery, and is part of the wider FCDO Commercial function. Due to the remote management aspect of the role the job holder will also require strong leadership, communication, interpersonal, and supervisory skills, setting the overall strategic objectives for the hub, undertaking reviews, taking responsibility for staff learning and development as well as overall leadership of the hub to include accountability for, savings and performance delivery. When possible, there will be opportunities to travel between the hub locations, driving motivation, enthusiasm and team empowerment across all hub staff. Based in the role requires an independent self-starter able to work effectively across a distributed team with line management for the role provided from the UK.

The FCDO has a regional structure for Finance, Procurement and HR across the whole network and the role will have pastoral care responsibilities for other Hub staff at the and play an active part in Africa Network corporate life.

Roles and responsibilities:

Reporting to the Head of Regional Procurement Hubs in the UK, will have responsibility for management and leadership of the Regional Procurement Teams based in Pretoria, Nigeria and Kenya (7 staff total with majority of the team based in Pretoria). Responsible for working with stakeholders and other procurement teams across the regional network providing leadership as well as, developing and co-ordinating delivery of commercial solutions which meet customer requirements and achieve value for money for the FCDO and HM Government.

Developing relationships with senior stakeholders at the UK’s Embassies and Consulates, including Deputy High Commissioners and Corporate Service Directors (also including those Partners across Government) across the region to promote commercial best practice, leading the team to develop a pipeline of requirements in order to identify strategic procurement opportunities and forecast resourcing requirements.

Leading the team to manage the contract tender process for various procurement / contract-related goods, services or works projects, including sourcing of suppliers, input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seek appropriate approval, direct negotiation, agreement of contracts and management and closure of contracts. Ensuring the team procurements meet quality, legal, audit, HM Treasury and Cabinet Office requirements. All aligned to the global processes and utilising the specified E-Procurement application ensuring data quality and completeness.

Leading the team to develop regional category strategies including development of regional market research and sourcing of potential suppliers. Contributing to global category development with local expertise and knowledge of spend, markets, and environments, being accountable for the input for the Africa region into global category strategy. Being able to coach the team in developing their knowledge and experiences in developing and delivering category strategy activity.

Providing advice on contract management process and advising on supplier relationship management, an escalation point for the most complex issues. Generally supporting to develop the contract management capability in the FCDO and key stakeholders in region. Discuss and resolve contractual disputes, taking appropriate action to protect the FCDO’s interest.

Manage, implement and ensure the team periodically review local procurement processes and procedures to meet UK FCDO procurement guidance working with the procurement policy teams in the UK to develop and standardise new policies and processes to ensure compliance and effectiveness across the region. Challenging how we do things to ensure a culture of continuous improvement and taking the lead globally on certain objectives on behalf of the hub network overall and not just the Africa team.

Hold accountability for hub performance, including analysis of data, impact of risks / issues and identify strategic priorities.

Working with the UK capability teams development of commercial capability of regionally based staff working with or having responsibility for procurement, identifying development/training needs and solutions. Regular stakeholder engagement to promote activities across the region, raising the profile of hub capabilities and commercial practices.

Building / maintaining an inclusive and positive environment for the hub staff, leading, and behaving in a way that supports the FCDO cultural statement, acting as a role model for the team and across other hubs / Commercial.

Provide overall leadership, guidance and support to the teams and post, promote efficiencies, risk management solutions and be the conduit between other hubs and the UK commercial team. Build effective relationships with other hubs to share best practice, lesson learning and collaborative working across the network.

Resources managed (staff and expenditure):

Line management of 1 X SEO (Deputy Head of Hub) 3 X HEO (Procurement Managers), 2 X EO (Procurement Leads) 1 X EO (Procurement Officer)

Essential qualifications, skills and experience

  • Commercial Technical Skills – Previous experience in leading on complex commercial situations and leading teams to deliver great commercial outcomes (demonstrable line management experience)
  • Leadership and Management Skills
  • Working Internationally – Previous experience in working in a procurement capacity which is regional / international and beyond domestic market
  • Managing Change and Improvements – Evidence of the ability to identify potential improvements and successfully manage changes that deliver beneficial commercial outcomes
  • Developing Self and Others – Experience in coaching and mentoring to build capability at all levels of a commercial function, including a team and direct reports
  • Communicating and Influencing – Proven experience in influencing internal and external stakeholders
  • Bachelor’s Degree in Business or related field; MCIPS or CPSM (or studying towards) or relevant certification or MBA
  • Extensive English language and Spanish &/or Portuguese
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Required behaviours

Seeing the Big Picture, Making Effective Decisions, Managing a Quality Service, Leadership, Communicating and Influencing, Developing Self and Others
Application deadline Application deadline – day Application deadline – month Application deadline – year

4 January 2023
Grade

Grade 7 (G7)
Type of Position

Permanent
Working hours per week

40 hours
Region

Africa
Country/Territory

South Africa
Location (City)

Pretoria
Type of Post

British High Commission
Number of vacancies

1
Salary

R 1,002,288.17 per annum
Start Date Start Date – day Start Date – month Start Date – year

2 February 2022
Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):

Continual professional development through CIPS certification up to MCIPS / or CPSM – Multiple Options.

Foundation Level Contract Management Training – Government Commercial Office.


Working patterns:

There may be requirement from time to time for early start times to ensure effective engagement with UK teams and other Hub teams on different time zones. Travel will be required (circa 10%)

Flexible working can be considered, a mix between office/home-based working is currently practice but increased presence in the office will be expected.

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.

  • Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
  • Annual leave entitlement of 25 days
  • Working hours per week of 36.5
Additional information

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to:
  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocate
  • The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
Salary :R1 002 288 a year
Location :Pretoria, Gauteng
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Government Jobs

Communications and Partnerships Intern at British Council

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jobs in South Africa

Job Description

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021–22 we reached 650 million people.

Communications and Partnerships – Intern

Role Purpose

To support planning and delivery of British Council South Africa’s work in line with our strategic objectives. The role will provide a highly motivated beginner/recent entrant to the workforce a learning experience that will help them build essential work skills in a dynamic organisational environment and cultivate a strong foundation for their professional life.

 

Role Context

The British Council is the UK’s international organisation for cultural relations and educational opportunities. Our vision is a more peaceful and prosperous world built on trust and mutual understanding. We make a positive contribution to the UK and the countries we work with – changing lives via work in Arts and culture, education and the English language. We share the best of the UK, learn from the best around the world, and work with young people, influencers, future leaders, and institutions across the world to make a difference.

The British Council works with partners in more than 100 countries to realise positive change, particularly for young people. Our work includes providing technical leadership and management of complex, multi-stakeholder programmes, forming trusted partnerships that shape new approaches to tackling profound challenges, led by local communities, and informed by international best practice.

We work primarily with young people between 18 – 35-year of age and with constituents who have the capacity to help maximise positive outcomes for young people and the systems that support them, including improved opportunities for employability. We partner with like-minded organisations to enhance our ability to scale and to make a difference in sustainable, meaningful ways for the long term.

The internship is a professional development opportunity aimed at enabling a talented new entrant/recent joiner to the world of work to build a strong start to their career and contribute to our work in a mutually beneficial way. Priority will be given to individuals from formally disadvantaged backgrounds, marginalised communities and/or living with disability.

Main Accountabilities:

 

The accountabilities focus on equipping the intern to grow knowledge, skills and confidence and deliver tangible results performing the following specific functions working with and learning from more experienced colleagues.

1. Communications:

  • Contribute to social media strategies to enhance the British Council’s online presence.
  • Actively assist in improving and embedding digital communication and their use in the Directorate.
  • Learn to track and report on the performance of content across different channels.
  • Learn to create visually appealing and engaging high-level video content and digital assets for internal and external use.
  • Collaborate with the communications team to conceptualise and produce multimedia assets for campaigns and events.
  • With the support of the Country Director (CD) and Marketing and Communication (MarComs) colleagues, contribute to the development and implementation of a 2-pronged country level communications plan that will build the Country Director’s (CD), Country Leadership Team’s (CLT) and Directorate’s national social media and digital profile, highlighting our impact and areas of expertise.
  • This will include contributing to and coordinating communication activities and documents, writing impact stories, awareness raising, assist in report writing etc.
  1. learning: How to use communications and effective communications tools to help build an inclusive and coherent culture and enhance the external profile of the British Council to deliver on strategic objectives (internal and external)

2. Partnership Development:

  • Support Business Development manager and programme teams with research that will enable stakeholder mapping and the identification of potential new partnerships.
  • Develop stakeholder databases
  • Present progress and findings alongside the BD manager to Country Leadership Team Assist in the identification and building of productive partnerships with internal stakeholder’s, including across the UK in South Africa platform (British High Commission, Department for Business and Trade etc.,) to produce and help deliver creative ideas for one-off and enduring events and engagements that build relationships and showcase the impactful work of the British Council.

The learning: How evidence-based research and sustainable partnerships contribute to the delivery of strategic objectives.

3. Programme Support:

  • Provide monitoring and evaluation administrative support as required
  • Assist in the delivery and promotion of internal and external events and activities, collaborating closely with internal teams, partners, and stakeholders.
  1. learning: the value and role of strong leadership, planning and communication in ensuring success and how to multi-task, prioritise and deliver across multiple and competing workstreams to achieve this.

All duties and responsibilities will be in line with our Equity Diversity and Inclusion (EDI) policy, Safeguarding and other British Council corporate policies. Persons living with disabilities and previously disadvantaged will be prioritised.

 

Qualification Requirements

Minimum requirements:

  • Must be a graduate in Marketing, Communications, Social Sciences or be a new/recent entrant to the workforce.
  • Must hold an equivalent qualification (Certificate/Diploma/Degree.
  • A Degree will be desirable.

 

Role specific skills

  • Good written and verbal communication skills.
  • Computer literacy and basic digital skills- using social media platforms (LinkedIn, Facebook, Twitter etc.,) and Microsoft Word, Excel, PowerPoint and TEAMS.
  • Basic understanding of desk-based research and reporting.
  • High degree of professionalism and integrity.

Role specific knowledge and experience

Minimum/essential

 

  • Report writing, research and analytical skills.
  • Able to conduct a presentation and has basic understanding of the key marcoms basic principles.
  • Strong interest in education, skills, youth empowerment and/or the creative economies and arts.
  • Commitment to learning

Desirable

  • Active participation on social media platforms or able to demonstrate

Additional Information

Contract Duration – 12 months

Location – South Africa

Role holder must have existing rights to live and work in South Africa.

Language requirements: The British Council systems and global processes operate in English. Written and verbal proficiency in English is required

Closing Date – 27 February 2025 (Applications will close 23:59 Central Africa Time)

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment.  We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability.  All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

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Personal Assistant at Western Cape Department of Health

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Cleaners at Western Cape Government
Job Purpose The Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial support service to a senior manager(s).
Minimum Requirements Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years experience in rendering a support service to management/ senior management.
Recommendation Willing to work irregular hours, Working knowledge and proven track record of working on all Microsoft suite applications.
Key Performance Areas Provides a secretarial or receptionist support service to the manager; Renders administrative support services; Provides support to manager regarding meetings; Supports the manager with the administration of the manager’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
Competencies Knowledge of the following: Relevant legislation, policies, prescripts and procedures; Office Administration; Database Management; Information and Records Management; procurement processes; Financial administration; Functioning, systems and processes of government; General information support systems such as GoFin/BAS and ECM/SharePoint. Skills needed: Written and verbal communication skills; Proven computer literacy; Organisational; Client liaison and networking; Report writing; Research; Problem solving; Good telephone etiquette; High level of reliability; Ability to communicate well with people at different levels and from different backgrounds; Ability to act with tact and discretion; Ability to do research and analyse documents and situations; Good grooming and presentation; Self-management and motivation.
Remuneration R 308 154 per annum (Salary level 7)

Note on remuneration: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Job Purpose
The Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial support service to a senior manager(s).

Minimum Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years experience in rendering a support service to management/ senior management.

Recommendation
Willing to work irregular hours, Working knowledge and proven track record of working on all Microsoft suite applications.

Key Performance Areas
Provides a secretarial or receptionist support service to the manager; Renders administrative support services; Provides support to manager regarding meetings; Supports the manager with the administration of the manager’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

Competencies
Knowledge of the following: Relevant legislation, policies, prescripts and procedures; Office Administration; Database Management; Information and Records Management; procurement processes; Financial administration; Functioning, systems and processes of government; General information support systems such as GoFin/BAS and ECM/SharePoint. Skills needed: Written and verbal communication skills; Proven computer literacy; Organisational; Client liaison and networking; Report writing; Research; Problem solving; Good telephone etiquette; High level of reliability; Ability to communicate well with people at different levels and from different backgrounds; Ability to act with tact and discretion; Ability to do research and analyse documents and situations; Good grooming and presentation; Self-management and motivation.

Remuneration
R 308 154 per annum (Salary level 7)

Note on remuneration: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
Notes
Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

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Administrative Officer at Stellenbosch University

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Full job description

Duties/Pligte

  • Assisting with following up with unregistered students to ensure that they are re-registered;
  • Loading marks for undergraduate and postgraduate modules;
  • Requesting changes to student records;
  • Ensuring that assessments are timeously scheduled according to standard operating procedures;
  • Facilitating leave of absence (loa) applications for undergraduate and postgraduate students;
  • Facilitating the discontinuation, interruption or re-admission of studies process and ensuring that it is communicated to all relevant stakeholders;
  • Supporting final-year students with their ICSP (Internship and Community Service Programme) applications and liaising with the Deputy Registrar’s Office in this regard;
  • Distributing online clinical platform surveys to students when requested by the programme coordinator;
  • Submitting relevant information on University systems;
  • Distributing accurate class lists and maintaining attendance registers;
  • Coordinating the acquiring of student academic wear as per Faculty booklet and programme requirements;
  • Managing, uploading, coordinating, and scheduling academic activities of the programme;
  • Uploading and downloading learning material on University systems / providing support to students and lecturers;
  • Scheduling meetings, department diaries, managing invitees, preparing the agenda, minute taking, distributing minutes and action points;
  • Providing general office support to the Department, handling electronic communication, and / or telephone calls;
  • Assisting with the dissemination of relevant information to students / stakeholders;
  • Facilitating travel and accommodation arrangements of academic staff;
  • Providing administrative support within the Department as directed by the HOD;
  • Processing University access cards and access control;
  • Logging maintenance calls if and when required;
  • Facilitating and coordinating visitor administration, which includes parking arrangements and receiving visitors;
  • Facilitating marketing material, brochures, flyers and promotional items through the Faculty’s Marketing and Communication Division;
  • Assisting with obtaining copyright permissions for articles to be used by facilitators;
  • Coordinating student seating and workstation allocations;
  • Assisting with the onboarding of new staff and scheduling training and development interventions on request of the HOD;
  • Assisting with the processing of D20 and/or ad hoc requisitions;
  • Providing administrative support for fixed-term contract appointments.
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  2. Scroll down and find how to apply or mode of application for this job after the job description.
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  4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.

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Job Requirements/Pos Vereistes

  • Higher certificate in office administration (NQF 5) or similar;
  • Up to two years’ experience in general office administration;
  • Relevant experience in student administration at a tertiary institution would be advantageous;
  • Knowledge of intermediate clerical, operational or customer service skills acquired through education, experience, or on the job training;
  • Basic knowledge and skill of Microsoft Office software, video conferencing, as well as cloud-based data access and sharing software.

Recommendation/Aanbeveling

  • Knowledge of policy and procedures related to university administration will be advantageous;
  • Relevant experience in student administration at a tertiary institution will be advantageous;
  • A working knowledge of SUNFin, SUNScholar, SUNStudent, SUNOnline and Research Administration systems will be advantageous.

Location: Stellenbosch, Western Cape

Closing Date: 14-Oct-2024

HOW TO APPLY

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Government Jobs

Assistant Production by South African Bank Note Company

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Purpose


To provide assistance the department with daily production tasks.
Key Responsibilities (not limited to):

  • Accept and inspect product, raw materials from the storage areas and transport these to the applicable production section
  • Ensure that there are sufficient consumables such as platforms and boxes for the production shift
  • Operating the feeder to ensure good quality paper feed into the machine, Troubleshoot and resolve feeder related problems
  • Monitors ink levels, replenish as and when required, perform autonomous maintenance tasks
  • Operating cutting machine for boards, assist with the changeover, make ready, cleaning and stripping of machine
  • Report any deviations in accordance with the company procedures
  • Assist with balancing of product daily
  • Adhere to standard operating procedures and work instructions
  • Adhere to housekeeping standards
  • Ensure that safe work practices are adhered to, identify, address, escalate hazards and risks in the workplace

The Preferred Candidate is likely to have:

  • Grade 12
  • N3 Engineering or TT3
  • 1 -2 years’ experience in the printing/manufacturing industry will be added advantage

Internal applicants should apply on the SABN careers portal on the intranet by uploading detailed CV’s and copies of qualifications. External applicants should apply on Careers24 website by uploading detailed CV’s, ID copy, copies of qualifications and recent pay slip. No applications will be considered if the supporting documents are not submitted.

SABN is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of SABN and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under represented designated groups. No application will be considered after the closing date, or if it does not comply with at least the minimum requirements. Please note that correspondence will be limited to shortlisted applicants only.

Should you not hear from us within 10 working days after the closing date, please consider your application unsuccessful. SABN reserves the right not to make an appointment to the posts as advertised. Prospective applicants must be willing to undergo a series of assessments and security clearance process as prescribed by the National Key Point Act.

The SABN will generally not use your personal information for purposes other than which the law requires. Your information may be reported to the Department of Labour (DOL) in line with government reporting requirements. The DOL has undertaken to adhere strictly to the Protection of Personal Information Act 4 of 2013 (POPIA) in the processing of all information, and has accepted all accountability for same. You therefore absolve the SABN for any liability whatsoever, and howsoever arising from the providing of information.

Location: Pretoria, Gauteng

Closing Date: 28 May 2024

HOW TO APPLY

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Assistant Accountant at University of Pretoria

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In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the Administrative Officer vacancy in the Department of Finance – Student Accounts division.

The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.


RESPONSIBILITIES
:

The incumbent will be responsible for, but not limited to, the following:

  • Assisting sponsors with Memorandums of Agreement and with the following:
  • Enquiries;
  • Accounts;
  • Progress reports (academic records);
  • Requesting invoices for sponsors from the Debtors Division;
  • Refunding sponsor’s unspent funds due to plan cancellations, drop of courses and or meals not taken; Allocating bursaries to accounts receivable according to type of donor (government provincial municipalities, sundries);
  • Awarding and disbursing bursaries to student accounts;
  • Scheduling monthly payments for undergraduate & postgraduates (allowances, meals and rent, etc);
  • Receiving completed disbursement forms and supporting documents and executing quality control;
  • Assisting with registration of students at the beginning of the year;
  • Assisting with system testing and development in PeopleSoft when necessary;
  • Performing quality control of tuition levies;
  • Paying the awards over to the student accounts;
  • Filing all bursary documentation (letters, awarding docs and docs regarding payment to sponsors);
  • Approving disbursement requests as per disbursement policy;
  • Executing ad-hoc tasks delegated by the Division management;
  • Dealing with enquiries made by the CSC/satellite campuses, students and stakeholders;
  • Communicating to students and stakeholders via e-mail, sms and letters; Preparing monthly statistics and reports for the manager of the Division.

 


MINIMUM REQUIREMENTS:

  • Diploma or equivalent with Accounting as a subject.
  • Three years’ experience in financial administration.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

 

  • Analytical skills
  • Client service and enquiries
  • Financial Administrative knowledge
  • Computer Literacy
  • Ability to work under pressure and independently
  • Communication and negotiation skills
  • Ability to pay attention to details
  • Ability to meet deadlines

ADDED ADVANTAGES AND PREFERENCES:

 

  • A degree in Finance or equivalent qualification.
  • Three years’ experience in a financial environment or in a higher education environment.
  • Three years’ experience in administration of refunds and bursaries.
  • Three years’ experience in the use of PeopleSoft or equivalent Enterprise Resource Planning (ERP) system.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

Applicants are requested to apply online at www.up.ac.za and follow the link: Careers@UP.

In applying for this post, please attach:

  • A comprehensive CV.
  • Certified copies of qualifications and identity document.
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 19 March 2024

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.


ENQUIRIES
: Ms Bongeka Gqozo, Tel: (012) 420 4028 or email bongeka.gqozo@up.ac.za for application-related enquiries. No applications via email will be considered.

Should you not hear from the University of Pretoria by 30 June 2024, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.


The University of Pretoria reserves the right to not fill the advertised positions.

 

Location: Pretoria, Gauteng

Closing Date: 03/19/2024

HOW TO APPLY

Click Here to Submit your CV and Application on Company Website

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