Government Jobs
Regional HR Officer at Foreign & Commonwealth Office
Full Job Description
Main purpose of job:
To assist the Human Resources Team at the Regional HR Hub who are responsible for supporting staff at all British diplomatic missions in the Africa Region. Respond to HR enquiries from staff across the region in a timely and courteous fashion, in line with local employment law and central guidance and policy.
Roles and responsibilities:
HR Administration
- Responsible for all administration of HRIS (Prism)/HERA – Create, amend and terminate staff records, process leave requests, capture staff activity recording and compile reports for senior management.
- Provide administrative support to the HR Team in the transition of HR Systems from Prism to HERA.
- Update and maintain HR databases used to track arrivals, departures, contracts, probation and changes in personal circumstances.
- Provide administrative support and assistance on large projects such as Quarterly Activities Report, Performance Pay, etc.
- Apply HR policies and procedures for payroll purposes, where applicable.
- Process and upload payroll related documents for all local staff in the Africa region.
- Produce regular and ad hoc HR Direct reports for the HR Hub team.
HR Enquiries
- Manage and organise the shared email inbox and update the enquiry log to ensure enquiries are appropriately handled according to their urgency and subject matter within relevant SLA targets.
- Respond to HR enquiries, following appropriate procedures, in line with policy guidance, as set out in Enquiry Escalation Lists (EELs).
- Monitor central policy and guidance, ensuring that enquiry handling procedures mirror these and highlight any changes to other team members.
- Constantly seek to review and improve services by identifying areas for development in guidance and reporting feedback from customers to senior managers.
- Respond to employment verification requests.
Probation and Contract Management
- Monitor probation periods and employment contracts
- Proactively liaise with senior managers within the region and take appropriate action on a timely basis – renew contracts, confirm employment or initiate termination processes
Talent and Performance Management
- Ensure compliance with the standard performance appraisal process
- Assist in Monitoring the completion of performance appraisals throughout the region
General Service Delivery and Administration
- Record relevant data accurately to ensure that accurate MI is captured
- Ensure the current electronic filing system is up to date which includes active, terminated, and archived files
- Provide general administrative functions and any other reasonably requested ad hoc duties
- Answer all enquiries from internal and external stakeholders with strong customer service skills
- Assist the Regional HR Manager with coordination of meetings
- Maintain office supplies for HR team, ordering additional items as needed
- Serve as backup for Recruitment Assistants and other HR Advisors as and when needed
- Participate as an active team member and take on other team projects as necessary
- Excellent oral and written communication skills, as well as organizational and interpersonal skills
- A minimum of three years relevant experience in an HR Administration role. Experience in a shared service environment will be an advantage
Language requirements:
- Language: Good command of spoken and written English is essential
- Level of language required: Proficient
- Excellent standard of IT skills are required, including Microsoft Office (including Excel, Word, PowerPoint, Outlook, Teams), SharePoint and the ability to use these systems to communicate and produce reports, charts, graphs etc.
- Strong proficiency in French or Portuguese will be an added advantage
- Patiently scroll down and read the job description below.
- Scroll down and find how to apply or mode of application for this job after the job description.
- Carefully follow the instructions on how to apply.
- Always apply for a job by attaching CV with a Cover Letter / Application Letter.
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Learning and development opportunities:
- Induction
- Mandatory e-Learning courses (IT induction, Foundation Level module 1, mental health at work, Becoming disability confident, Resilience and wellbeing and commercial awareness)
- The British High Commission offers a broad range of learning and development opportunities including personal development around leadership, impact and collaboration, as well as more specific training for areas such as people management, financial procedures etc. For specialist training, study grants to contribute to costs can be provided based on merit and relative need. Study leave is also provided. Full training is provided on all bespoke software or British High Commission processes that are unique to the Mission
The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.
- Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
- Annual leave entitlement of 25 days
- Working hours per week of 40
Working patterns:
Flexible working patterns, including hybrid working. This will depend on operational requirements and workplace policy.
Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
- Obtain the relevant permit
- Pay fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
- The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website
Full job description
- Assisting with following up with unregistered students to ensure that they are re-registered;
- Loading marks for undergraduate and postgraduate modules;
- Requesting changes to student records;
- Ensuring that assessments are timeously scheduled according to standard operating procedures;
- Facilitating leave of absence (loa) applications for undergraduate and postgraduate students;
- Facilitating the discontinuation, interruption or re-admission of studies process and ensuring that it is communicated to all relevant stakeholders;
- Supporting final-year students with their ICSP (Internship and Community Service Programme) applications and liaising with the Deputy Registrar’s Office in this regard;
- Distributing online clinical platform surveys to students when requested by the programme coordinator;
- Submitting relevant information on University systems;
- Distributing accurate class lists and maintaining attendance registers;
- Coordinating the acquiring of student academic wear as per Faculty booklet and programme requirements;
- Managing, uploading, coordinating, and scheduling academic activities of the programme;
- Uploading and downloading learning material on University systems / providing support to students and lecturers;
- Scheduling meetings, department diaries, managing invitees, preparing the agenda, minute taking, distributing minutes and action points;
- Providing general office support to the Department, handling electronic communication, and / or telephone calls;
- Assisting with the dissemination of relevant information to students / stakeholders;
- Facilitating travel and accommodation arrangements of academic staff;
- Providing administrative support within the Department as directed by the HOD;
- Processing University access cards and access control;
- Logging maintenance calls if and when required;
- Facilitating and coordinating visitor administration, which includes parking arrangements and receiving visitors;
- Facilitating marketing material, brochures, flyers and promotional items through the Faculty’s Marketing and Communication Division;
- Assisting with obtaining copyright permissions for articles to be used by facilitators;
- Coordinating student seating and workstation allocations;
- Assisting with the onboarding of new staff and scheduling training and development interventions on request of the HOD;
- Assisting with the processing of D20 and/or ad hoc requisitions;
- Providing administrative support for fixed-term contract appointments.
- Patiently scroll down and read the job description below.
- Scroll down and find how to apply or mode of application for this job after the job description.
- Carefully follow the instructions on how to apply.
- Always apply for a job by attaching CV with a Cover Letter / Application Letter.
JOB ALERTS: Click Here to Join Our Jobs in Africa Telegram Group
Job Requirements/Pos Vereistes
- Higher certificate in office administration (NQF 5) or similar;
- Up to two years’ experience in general office administration;
- Relevant experience in student administration at a tertiary institution would be advantageous;
- Knowledge of intermediate clerical, operational or customer service skills acquired through education, experience, or on the job training;
- Basic knowledge and skill of Microsoft Office software, video conferencing, as well as cloud-based data access and sharing software.
Recommendation/Aanbeveling
- Knowledge of policy and procedures related to university administration will be advantageous;
- Relevant experience in student administration at a tertiary institution will be advantageous;
- A working knowledge of SUNFin, SUNScholar, SUNStudent, SUNOnline and Research Administration systems will be advantageous.
Location: Stellenbosch, Western Cape
Closing Date: 14-Oct-2024
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website
Purpose
To provide assistance the department with daily production tasks.
Key Responsibilities (not limited to):
- Accept and inspect product, raw materials from the storage areas and transport these to the applicable production section
- Ensure that there are sufficient consumables such as platforms and boxes for the production shift
- Operating the feeder to ensure good quality paper feed into the machine, Troubleshoot and resolve feeder related problems
- Monitors ink levels, replenish as and when required, perform autonomous maintenance tasks
- Operating cutting machine for boards, assist with the changeover, make ready, cleaning and stripping of machine
- Report any deviations in accordance with the company procedures
- Assist with balancing of product daily
- Adhere to standard operating procedures and work instructions
- Adhere to housekeeping standards
- Ensure that safe work practices are adhered to, identify, address, escalate hazards and risks in the workplace
The Preferred Candidate is likely to have:
- Grade 12
- N3 Engineering or TT3
- 1 -2 years’ experience in the printing/manufacturing industry will be added advantage
Internal applicants should apply on the SABN careers portal on the intranet by uploading detailed CV’s and copies of qualifications. External applicants should apply on Careers24 website by uploading detailed CV’s, ID copy, copies of qualifications and recent pay slip. No applications will be considered if the supporting documents are not submitted.
SABN is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of SABN and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under represented designated groups. No application will be considered after the closing date, or if it does not comply with at least the minimum requirements. Please note that correspondence will be limited to shortlisted applicants only.
Should you not hear from us within 10 working days after the closing date, please consider your application unsuccessful. SABN reserves the right not to make an appointment to the posts as advertised. Prospective applicants must be willing to undergo a series of assessments and security clearance process as prescribed by the National Key Point Act.
The SABN will generally not use your personal information for purposes other than which the law requires. Your information may be reported to the Department of Labour (DOL) in line with government reporting requirements. The DOL has undertaken to adhere strictly to the Protection of Personal Information Act 4 of 2013 (POPIA) in the processing of all information, and has accepted all accountability for same. You therefore absolve the SABN for any liability whatsoever, and howsoever arising from the providing of information.
Location: Pretoria, Gauteng
Closing Date: 28 May 2024
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the Administrative Officer vacancy in the Department of Finance – Student Accounts division.
The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
RESPONSIBILITIES:
The incumbent will be responsible for, but not limited to, the following:
- Assisting sponsors with Memorandums of Agreement and with the following:
- Enquiries;
- Accounts;
- Progress reports (academic records);
- Requesting invoices for sponsors from the Debtors Division;
- Refunding sponsor’s unspent funds due to plan cancellations, drop of courses and or meals not taken; Allocating bursaries to accounts receivable according to type of donor (government provincial municipalities, sundries);
- Awarding and disbursing bursaries to student accounts;
- Scheduling monthly payments for undergraduate & postgraduates (allowances, meals and rent, etc);
- Receiving completed disbursement forms and supporting documents and executing quality control;
- Assisting with registration of students at the beginning of the year;
- Assisting with system testing and development in PeopleSoft when necessary;
- Performing quality control of tuition levies;
- Paying the awards over to the student accounts;
- Filing all bursary documentation (letters, awarding docs and docs regarding payment to sponsors);
- Approving disbursement requests as per disbursement policy;
- Executing ad-hoc tasks delegated by the Division management;
- Dealing with enquiries made by the CSC/satellite campuses, students and stakeholders;
- Communicating to students and stakeholders via e-mail, sms and letters; Preparing monthly statistics and reports for the manager of the Division.
MINIMUM REQUIREMENTS:
- Diploma or equivalent with Accounting as a subject.
- Three years’ experience in financial administration.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Analytical skills
- Client service and enquiries
- Financial Administrative knowledge
- Computer Literacy
- Ability to work under pressure and independently
- Communication and negotiation skills
- Ability to pay attention to details
- Ability to meet deadlines
ADDED ADVANTAGES AND PREFERENCES:
- A degree in Finance or equivalent qualification.
- Three years’ experience in a financial environment or in a higher education environment.
- Three years’ experience in administration of refunds and bursaries.
- Three years’ experience in the use of PeopleSoft or equivalent Enterprise Resource Planning (ERP) system.
PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.
Applicants are requested to apply online at www.up.ac.za and follow the link: Careers@UP.
In applying for this post, please attach:
- A comprehensive CV.
- Certified copies of qualifications and identity document.
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
CLOSING DATE: 19 March 2024
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Ms Bongeka Gqozo, Tel: (012) 420 4028 or email bongeka.gqozo@up.ac.za for application-related enquiries. No applications via email will be considered.
Should you not hear from the University of Pretoria by 30 June 2024, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.
The University of Pretoria reserves the right to not fill the advertised positions.
Location: Pretoria, Gauteng
Closing Date: 03/19/2024
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website
This role is responsible for ensuring the successful planning, coordination, and execution of various events. The Events Manager will play a crucial role in enhancing the RSR’s public image and maintaining strong relationships with stakeholders through memorable and well-executed events. This role requires a professional with a strong background in event management, excellent organisational skills, and a passion for delivering exceptional customer service.
REQUIRED QUALIFICATIONS AND EXPERIENCE
- NQF 7 qualification in Communications/ Events Management or related field.
- 5 years relevant experience.
- 2 years in a management role.
KNOWLEDGE AND EXPERTISE
- In-depth knowledge of the use of various distribution channels, particularly electronic delivery, online and website.
- Knowledge of the composition and dynamics of the South African Railway industry.
- Knowledge of financial management and systems, including audit processes.
- Knowledge of government strategic planning and delivery processes.
- Knowledge of rail safety management systems.
- Knowledge of strategic planning and principles.
KEY RESULTS AREAS
- Event Planning and Conceptualization: Brainstorming and developing event ideas and themes.
- Conducting market research and gathering information about the target audience.
- Developing strategies to promote the event and attract attendees.
- Coordinating with clients, sponsors, and partners.
- Gathering feedback from attendees, sponsors, and stakeholders.
- Creating post-event reports, including successes and areas for improvement.
- Conducting thorough assessments to understand the client’s requirements.
- Maintaining open and transparent communication with clients.
- Identifying potential sponsors by researching companies that align with the event or organization.
- Evaluating potential sponsors based on their brand image, target audience, and marketing objectives.
- Clearly articulating what sponsors will gain from the partnership, including exposure, branding, and access to the target audience.
- Negotiating terms, benefits, and financial arrangements with potential sponsors.
- Drafting detailed sponsorship contracts outlining rights, responsibilities, and deliverables for both parties.
- Conducting post-event financial evaluations to assess the financial performance of events in order to identify areas for improvement and to inform future event planning decisions.
- Developing strategies to generate revenue for events.
- Reconciling the budget to compare actual expenses and revenues against the initial budget.
CLOSING DATE: 24 November 2023
- If you are interested in applying for the above-mentioned positions, and for further details of the positions, please visit the RSR recruitment portal https://rsr.mcidirecthire.com/external/currentopportunities
- Applications must be supported by a motivational / application letter, comprehensive curriculum vitae, certified copies of qualifications and a certified copy of your identity document.
- Applications which do not comply with the abovementioned requirements, as well as those received late, will not be considered.
- The RSR reserves the right to do vetting of references, credentials, criminal records (where applicable) and work experience of any candidate.
- ONLY candidates with the qualifying criteria will have an opportunity to be screened and shortlisted for the process.
- The shortlisted candidates must be willing to complete a competency assessment and medical assessment for inspectors in light of the inherent requirements of the job
- Correspondence will be limited to shortlisted candidates only.
- If you have not been contacted within a period of eight (8) weeks after the closing date of this advertisement, please accept that your application has been unsuccessful.
- In line with the Employment Equity Policy of the Railway Safety Regulator, preference will be given to suitable candidates from the designated groups where applicable.
- The RSR reserves the right not to fill any advertised position.
- The processing of your personal information by the Railway Safety Regulator will be done in accordance with the POPI Act 4 of 2013.
- ENQUIRIES: Please direct queries to Recruitment@rsr.org.za
Location : Midrand, Gauteng
Closing Date : 24 November 2023
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website
The successful candidate must be able to work in a deadline-driven environment, with focus and tenacity to chase various meeting closing dates daily and have an understanding of the rules and norms governing different types of meetings. Have an excellent written command and comprehension of the English language, including a satisfactory knowledge and understanding of formal business writing and editing.
In addition, this role calls for an active listener, exceptional attention to detail, excellent organisational skills and the ability to distil complex discussions into concise, coherent and accurate formal minutes, focusing on the most critical information. Time management, problem-solving, speed and accuracy, and multitasking are essential. Proficiency in using modern tools and software for recording, formatting, and distributing meeting minutes will be an advantage. The successful candidate will work with confidential information and must therefore demonstrate a high level of professionalism, ethics, and integrity in all aspects of the role.
Based in Cape Town, you will report to the Board Secretary and will: Perform a full secretariat (not secretarial) function to assigned committees or the Board. Compile professional formal storyline company minutes with accurate interpretation towards 100% accurate resolutions [not actions list type minutes]. Organise committee activities and arrange Board and committee-related events. Attend assigned committee meetings and selected Board meetings as required and produce accurate, professional PDF meeting e-packs and compile formal minutes of assigned meetings. Reviewing, uploading and sharing of committee-assigned meeting e-packs and any other meeting documents on the organisation’s Cloud. Maintaining official records of all meeting packs and related documents per the organisational prescripts, for purposes of regular audit queries, ministerial enquiries, or legal and internal requests for information. Assist with other functions, including the arrangement of closed hearings and public hearings.
The minimum requirements are a relevant 3-year degree/diploma with a minimum of 1-year relevant experience or, a Grade 12 with a minimum of 3 years’ relevant experience.
Please Note: This is NOT a PA role. Candidates who are interviewed will after the interview be required to do a one-hour formal written corporate formal minuting test. [A computer, Word template and audio recording will be provided]
Closing date: 13 November 2023. Enquiries: Ms Sweetness Sixubane on 021 480 7401.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within four (4) weeks of the closing date, please accept that your application has been unsuccessful. The Board reserves the right not to make an appointment.
The Board supports both employment equity and affirmative action as contained in its employment equity plan and affirmative action policies and targets and the position will be filled in accordance with the relevant plan and policies.
Location :Northern Suburbs, Western Cape
Closing Date :13 November 2023
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website
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